Proof Alliance is Hiring a Full-Time Program Assistant

Essential Responsibilities:

• Provide administrative and technical support to staff as requested that can include:
  • Meeting scheduling and logistics
  • Supply ordering
  • Vetting of vendors
  • Material prepping and mailing
  • Answering general phone calls and emails, or forwarding to the appropriate staff
• Schedules and maintain meeting room calendars for internal staff and external stakeholders.
• Maintain and update database and reports on program participants and volunteers, runs queries as needed
• Provide administrative and technical support to the FASD Diagnostic Clinic that can include:
  • Greeting and checking in patients
  • Performing record requests
  • Patient data management in their Electronic Medical Record (EMR)
  • Faxing/mailing patient and provider forms

Experience & Qualifications:

• Program or office administrative experience, 2-4 years, preferably in a nonprofit organization
• Excellent computer skills, and the ability to learn new software quickly
• Demonstrated ability to:
  • Work cooperatively and effectively with other staff, professionals, and families
  • Work independently and as part of a team
  • Treat all people with dignity and respect
• Ability to prioritize tasks and manage multiple, competing deadlines
• Ability to interpret and respond to complex situations and provide clear, concise, and timely solutions
• Exceptional organizational skills
• Ability to lift 10-15 pounds on a bimonthly basis
• Willingness to learn about fetal alcohol spectrum disorders (FASD)

Additional information:

Proof Alliance offers a family-friendly, work/life balance office environment, and a complete benefits package that includes: generous vacation and sick time off, medical & dental insurance, short and long term disability insurance, life insurance, dependent care and health FSA, and an IRA. 

The selected candidate must be able to pass a background check for violence offences and offences against vulnerable populations. 

Proof Alliance is an equal opportunity employer and highly values a diverse work environment. 

Currently, due to the nature of the work, this position will be in-person at our St. Paul office 1-2 days each week, but could work remotely the other days of the week for the time being.

Salary: $39,000 – $42,000 annually

How to apply:

Please email your resume, a few paragraphs about why you want to join us in this position, and what you would bring to Proof Alliance, to Jennifer Stieve at jennifer.stieve@proofalliance.org.